Compute, classify, and record numerical data to keep financial records complete; Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records; May also check the accuracy of figures, calculations and postings pertaining to business transactions recorded by other workers; Operate computers programmed with accounting software to record, store, and analyze information. check figures, postings and documents for correct entry, mathematical accuracy and proper codes; Comply with federal, state and company policies, procedures and regulations; Operate 10-\key calculators, typewriters, and copy machines to perform calculations and procedure documents. receive, record, and bank cash, checks and vouchers.
Federal and CNMI Regulations: When performing works that relate to or impact wages, the Auditing Clerk must: Adhere to applicable CNMI and Federal employment laws and regulations, including those related to taxes and labor standards. Ensure that employees are paid the required regular wages for all hours worked, and overtime pay (1.5 times their regular rate) for any hours exceeding 40 in a week. Deduct CNMI and Federal taxes from employee paychecks. Ensure that "hours worked" include all time an employee is on duty, allowed to work, or required to be on the employer's premises or at any other prescribed work location.
Company Policies Data Integrity and Accuracy: Check Figures and Postings: Verify that numerical figures, journal entries, and documents are mathematically accurate and properly coded according to established company procedures. Investigate Discrepancies: Review and investigate financial discrepancies to prevent larger problems. Data Backup: Regularly back up all critical financial data to secure external storage or cloud systems to prevent loss from technical failures.
Confidentiality and Security: Maintain Strict Confidentiality: Handle all sensitive financial information with the utmost confidentiality, as any breach can result in severe legal and reputational consequences for the company.
Procedural Adherence: Follow Company Procedures: Comply with all company policies, procedures, and regulations when performing duties, including classifying, recording, and summarizing financial data. Use Authorized Software: Utilize software and systems approved by the company for recording, storing, analyzing, and compiling financial information.
Collaboration and Reporting: Report Errors to Senior Staff: For major discrepancies, report them to senior staff, accountants, or auditors for correction. Seek Assistance: Do not hesitate to ask colleagues or supervisors for help when encountering complex issues to foster a collaborative working environment.
Workflow and Time Management: Develop a Consistent Workflow: Follow a consistent workflow to manage tasks efficiently and stay on track.
Adhere to Deadlines: Be prepared to work additional hours during peak periods, such as tax season or the end of fiscal year, to meet deadlines.
Level of Complexity: Medium
Tools and/or Techniques: Inquiry, Observation, Inspection of evidence, Re-calculation, Computer-assisted audit technique (CAAT), Microsoft Word, QuickBooks, Microsoft Excel
